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Made Over $150,000 in 2025? Your 2026 401(k) Catch-Up Must Be Roth — And Your Payroll May Get It Wrong

September 26, 2026 by Brandon Marcus Leave a Comment

Made Over $150,000 in 2025? Your 2026 401(k) Catch-Up Must Be Roth — And Your Payroll May Get It Wrong
Workers age 50 and older who earned more than $150,000 in 2025 from their plan sponsor may need to make 2026 catch-up contributions as Roth contributions rather than traditional pre-tax contributions – Shutterstock

For workers age 50 and older, 2026 brings a new wrinkle to 401(k) catch-up contributions. If you earned more than $150,000 in 2025 from the employer sponsoring your plan, your 2026 catch-up contributions generally must go into the Roth side of the plan, assuming the plan offers catch-up contributions and a Roth feature.

That sounds simple until payroll enters the picture. The rule does not use your household income, tax-return income, or even necessarily the salary number that appears most prominently on your pay stub. It looks at a specific type of prior-year wages from the same employer, which creates plenty of room for confusion when compensation changes, employers merge, workers switch jobs, or payroll records contain mistakes.

The $150,000 Figure Has a Surprisingly Specific Meaning

The first thing to check is where that $150,000 came from. For 2026, the IRS uses your 2025 FICA wages from the employer sponsoring your retirement plan, and the threshold applies when those wages exceeded $150,000.

That means a household earning $200,000 does not automatically trigger the rule. Likewise, someone with a large amount of income from investments does not trigger it based on that investment income. The relevant test focuses on wages from the plan sponsor, so the number on a tax return can tell a different story from the number that controls this particular retirement rule.

There is another wrinkle for workers who changed jobs. The rule generally looks at wages from the employer sponsoring the plan, rather than combining every paycheck from every company during 2025.

Your Regular 401(k) Money Does Not Suddenly Become Roth

The new rule targets catch-up contributions, not every dollar you put into the 401(k). For 2026, the regular employee elective deferral limit for most 401(k) plans is $24,500, while the standard catch-up limit rises to $8,000.

Someone age 50 or older could therefore generally contribute as much as $32,500 through regular and catch-up contributions in 2026, assuming the plan permits the full amounts. Workers who turn 60, 61, 62, or 63 during 2026 can have a higher catch-up limit of $11,250 instead.

For a high earner subject to the Roth requirement, the regular $24,500 does not automatically need Roth treatment. The special requirement applies to the catch-up portion. That distinction matters because a worker can still have both traditional pre-tax and Roth contributions flowing from the same paycheck.

Payroll Has to Identify the Right Wages Before the Catch-Up Starts

This is where a seemingly ordinary payroll setting can become a retirement-planning headache. The system needs to determine whether your 2025 wages from the plan sponsor exceeded the applicable threshold, then apply the Roth requirement to 2026 catch-up contributions.

The IRS regulations specifically address how plans can handle these calculations and correct pre-tax contributions that should have received Roth treatment. They also allow certain plans to use a deemed Roth election, which can automatically treat required catch-up contributions as Roth unless the worker makes a different permitted election.

That does not mean every payroll department will make an error. It does mean workers have a reason to inspect their elections rather than assuming the payroll system has everything perfectly sorted. A promotion, bonus, acquisition, corrected W-2, or job transfer can create circumstances that deserve a closer look.

The Pay Stub Number May Not Answer the Question

A common mistake involves comparing the $150,000 threshold with the wrong income figure. The IRS rule uses wages under the FICA definition, which makes this a more specific measurement than simply looking at adjusted gross income or taxable income.

For example, a worker might see one wage figure on a tax document and assume that number determines Roth catch-up treatment. Payroll and retirement-plan records can involve different wage definitions, however, so the right question involves the wages used for the statutory test. The IRS also specifically discusses situations in which an amended W-2 changes whether someone falls above the threshold.

Workers should check whether their 2025 employer-reported wages crossed $150,000, especially if compensation included bonuses or other variable pay. If the number looks wrong, contacting the employer’s payroll or benefits team can help resolve the discrepancy before the year gets too far along.

A Roth Catch-Up Changes the Tax Timing, Not the Contribution Opportunity

Roth 401(k) contributions do not receive the same upfront tax treatment as traditional pre-tax contributions. The Roth amount generally enters taxable income when contributed, while qualified Roth distributions can come out tax-free under applicable rules.

That difference can make a bigger dent in a paycheck for someone accustomed to putting catch-up dollars into a traditional 401(k). The contribution itself has not disappeared, though. Instead, the tax treatment has changed for catch-up dollars subject to the new requirement.

The change also makes the paycheck worth examining before the first few months of 2026 disappear. A worker who expected a traditional catch-up deduction might see a different tax withholding result once those dollars move into Roth. The retirement account can still receive the contribution, but the tax bill gets handled on a different schedule.

Check the Election Before the Year Gets Away from You

The 2026 rule turns a familiar retirement habit into something that deserves a quick annual audit. Start with the 2025 wages from the employer sponsoring the 401(k), confirm whether they exceeded $150,000, and then check how the plan handles Roth catch-up contributions.

Also check the contribution totals during the year. Catch-up contributions do not begin simply because someone turns 50, and they only count after applicable regular deferral limits or other plan limits are reached.

If the payroll election appears inconsistent with the plan’s rules, ask the benefits or payroll department how the system determines Roth catch-up eligibility. The IRS has established correction methods for certain failures, so a payroll mistake does not necessarily mean the money is permanently stuck in the wrong tax bucket.

The New Rule Makes One Old Habit Worth Retiring

For years, checking a 401(k) contribution percentage could feel like a set-it-and-forget-it task. The Roth catch-up requirement makes that approach less reliable for some higher-paid workers because a prior year’s wages can affect how current-year catch-up contributions receive tax treatment.

For anyone near the threshold, a few minutes spent checking the wage figure and payroll election could prevent a much more annoying cleanup later. Retirement contributions involve enough moving parts already, so there is little benefit in letting a software setting become the boss of the tax treatment.

Do you think your employer’s payroll system will handle the new Roth catch-up rule correctly, or will workers need to keep a closer eye on their 401(k) elections?

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Brandon Marcus
Brandon Marcus

Brandon Marcus is a writer who has been sharing the written word since a very young age. His interests include sports, history, pop culture, and so much more. When he isn’t writing, he spends his time jogging, drinking coffee, or attempting to read a long book he may never complete.

Filed Under: Retirement Tagged With: 401(k), payroll, Personal Finance, retirement contributions, retirement planning, Roth 401k, SECURE 2.0, taxes

7 OregonSaves Rules Every New Oregon Employer Should Know Before the July 31 Deadline

July 7, 2026 by Brandon Marcus Leave a Comment

7 OregonSaves Rules New Employers Should Know Before July 31
New Oregon employers should review OregonSaves requirements before July 31 to determine whether they need to register or certify an exemption. Staying ahead of the deadline can help businesses avoid penalties and keep payroll running smoothly – Shutterstock

OregonSaves became the nation’s first state-facilitated retirement savings program in 2017 and now has more than 120,000 participating workers and billions of dollars in retirement assets under management, giving employees without workplace retirement plans an easy way to save through payroll deductions. For many new Oregon employers, July 31 marks a key date because it could determine whether the business stays compliant with Oregon’s retirement savings law or risks financial penalties.

The good news is that OregonSaves keeps the employer’s role fairly simple. The program handles the retirement accounts while employers complete a handful of required administrative tasks.

“OregonSaves was designed to make retirement saving simple for workers while keeping employer responsibilities as limited as possible,” the program explains, noting that employers serve only as payroll facilitators and have no fiduciary responsibility for employee investments. Knowing what those responsibilities look like before July 31 can make the process much smoother and eliminate last-minute surprises.

1. New Businesses Have A July 31 Registration Deadline

Not every employer shares the same deadline, but many newly established Oregon businesses do. If a business starts after March 31 of one year and does not offer a qualified workplace retirement plan, it generally must register with OregonSaves by July 31 of the following calendar year. Businesses that launch between January 1 and March 31 face an even earlier requirement because they must register by July 31 of that same year.

Waiting until the final week rarely helps anyone. OregonSaves notes that registration only takes a few minutes in many cases, especially for employers with a small workforce. Having a Federal Employer Identification Number and the OregonSaves Access Code ready before sitting down at the computer turns the process into a quick task instead of an afternoon project.

2. A Qualified Retirement Plan Changes The Picture

Some employers assume every Oregon business must enroll in OregonSaves, but that is not the case. Businesses that already offer a qualified employer-sponsored retirement plan do not register for the program. Instead, they certify an exemption before the applicable deadline.

Qualified plans include traditional 401(k) plans, SIMPLE IRAs, SEP IRAs, governmental 457(b) plans, and several other IRS-recognized retirement plans. Employers that already sponsor one of these plans generally certify an exemption rather than register with OregonSaves.

The same rule applies to businesses that currently have no W-2 employees. Rather than ignoring the notices, employers should certify the exemption to avoid appearing noncompliant. That small step keeps records accurate and prevents unnecessary headaches later if the business grows or hires employees.

3. Registration Is Only The Beginning

Checking the registration box does not finish the job. Employers also need to submit payroll contributions every pay period for employees who remain enrolled and keep employee records up to date. That includes adding new hires, updating contribution information when needed, and marking former employees as terminated. (OregonSaves)

Think of OregonSaves as another routine payroll responsibility instead of a separate project. Once the initial setup wraps up, maintaining the account becomes part of the normal payroll rhythm. OregonSaves also integrates with many payroll providers, making the ongoing work even easier for participating employers. (OregonSaves)

4. Employees Make The Participation Decision

One common misconception pops up again and again. Some employers believe they can skip registration if employees already say they do not want to participate. OregonSaves says that is not how the process works.

Employers still register the business and enroll eligible employees. After enrollment, employees receive notice and have 30 days to opt out if they choose. Anyone who stays enrolled becomes an active participant, and the employer then sends payroll contributions during each payroll cycle. The choice belongs to the employee, but the enrollment responsibility belongs to the employer.

Many employers assume they need employee permission before enrolling workers. They don’t. OregonSaves requires employers to submit eligible employees, after which the program notifies workers and gives them a 30-day window to opt out or change their contribution rate.

5. The Employer’s Role Stays Surprisingly Limited

Many small business owners hear the words “retirement program” and immediately picture investment meetings, financial advice, and stacks of complicated paperwork. OregonSaves intentionally avoids placing those responsibilities on employers. The program states that employers have no fiduciary responsibility and do not pay employer fees to participate.

Employers also should not provide investment advice to workers. When employees ask questions about investments or retirement choices, OregonSaves directs them to the program’s resources or encourages them to speak with their own financial advisor. That clear division of responsibilities helps employers stay focused on running the business instead of managing retirement accounts.

6. Missing The Deadline Can Become Expensive

Ignoring OregonSaves notices does not simply make them disappear. Oregon law requires employers without a qualified retirement plan to administer the program, and failing to comply can trigger enforcement.

Noncompliant employers may face investigation by the Oregon Bureau of Labor and Industries along with a civil penalty of $100 per employee, up to a maximum of $5,000. Those numbers can add up much faster than many owners expect, especially when compared with the relatively short amount of time it usually takes to register.

Penalties are based on the number of eligible employees reflected in state employment records. While the maximum annual penalty is $5,000, resolving the issue before enforcement begins is far easier—and much less expensive—than waiting until after a compliance referral.

7. Help Is Available Before Problems Develop

Business owners do not need to figure everything out alone. OregonSaves offers registration guides, webinars, videos, and employer support to answer questions before small issues become bigger ones. Employers who cannot locate their Access Code can also request it rather than delaying compliance.

That support matters because every business starts somewhere. Whether the company employs two people or two hundred, using the available resources can make registration feel much less intimidating and help payroll continue without unnecessary interruptions. A little preparation today often saves plenty of scrambling tomorrow.

Keep July 31 On The Calendar, Not In The Rearview Mirror

Before July 31, make sure you’ve completed these steps:

  • Verify whether your business qualifies for an exemption.
  • Locate your OregonSaves Access Code.
  • Gather your Federal Employer Identification Number (EIN).
  • Confirm employee payroll information is current.
  • Decide who will manage payroll submissions.
  • Register or certify your exemption before the deadline.

For new Oregon employers, July 31 deserves a bright circle on the calendar. Registering with OregonSaves when required, certifying an exemption when eligible, and handling payroll contributions correctly helps businesses stay compliant while giving employees access to a workplace retirement savings option.

Most importantly, OregonSaves keeps the employer’s responsibilities straightforward. A little planning, a few minutes of setup, and consistent payroll administration can prevent costly penalties and allow business owners to spend more time growing the company instead of sorting through compliance issues.

What steps has your business taken to stay on top of OregonSaves requirements, or do you have questions before the July 31 deadline? Share your thoughts in the comments.

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Brandon Marcus
Brandon Marcus

Brandon Marcus is a writer who has been sharing the written word since a very young age. His interests include sports, history, pop culture, and so much more. When he isn’t writing, he spends his time jogging, drinking coffee, or attempting to read a long book he may never complete.

Filed Under: Business Tagged With: business compliance, July 31 deadline, Oregon, Oregon employers, OregonSaves, payroll, retirement savings, Small business

These Are The 3 Best Times of The Year To Pay Out Bonuses to Employees

May 13, 2025 by Travis Campbell Leave a Comment

Gift package with dollars on the table on a white background, the inscription Bonus
Image Source: 123rf.com

If you’re a business owner or manager, you know that employee bonuses are more than just a line item on your budget—they’re a powerful tool for motivation, retention, and company culture. But when is the best time to pay out bonuses to employees? The timing can make all the difference in how your team perceives their reward and how it impacts your business’s bottom line. Get it right and boost morale, productivity, and loyalty. Get it wrong, and you might miss out on the full benefits of your investment. In this article, we’ll break down the three best times of the year to pay out bonuses to employees, so you can maximize the impact of your bonus program and keep your team engaged all year long.

Whether you’re running a small business or managing a large team, understanding the best times to pay out bonuses to employees can help you plan ahead, align rewards with company goals, and create a workplace where people feel truly valued. Let’s dive into the top three times of year to hand out those well-earned rewards.

1. End of the Calendar Year

The end of the calendar year is, hands down, the most popular time to pay out bonuses to employees. There’s a good reason for this: it aligns perfectly with the holiday season, a time when many people are reflecting on the past year and planning for the next. Giving out bonuses in December helps employees with holiday expenses and sends a strong message of appreciation for their hard work throughout the year.

From a business perspective, year-end bonuses can be tied directly to annual performance reviews, making it easy to reward top performers and reinforce company values. According to a 2023 survey by WorldatWork, over 80% of U.S. companies pay out bonuses at the end of the year, highlighting just how common—and effective—this timing can be.

Another advantage of year-end bonuses is the tax planning flexibility they offer. Both employers and employees can use these payouts to manage their finances before the new year begins. For companies, it’s a chance to close the books on a high note and start the next year with a motivated team. For employees, it’s a welcome financial boost during a season that can be expensive and stressful.

2. End of the Fiscal Year

While the calendar year is a natural choice for many, some businesses operate on a different schedule. If your company’s fiscal year doesn’t align with the calendar year, paying out bonuses at the end of your fiscal year can be a smart move. This timing allows you to directly link bonuses to the company’s financial performance, making rewarding employees based on real results easier.

Paying bonuses at the end of the fiscal year also gives you the flexibility to adjust payouts based on how the business actually performed, rather than relying on projections. This can be especially important in industries where revenue and profits can fluctuate from year to year. Tying bonuses to fiscal year results can help reinforce a culture of accountability and transparency.

For employees, receiving a bonus at the end of the fiscal year can be a pleasant surprise, especially if it falls outside the traditional holiday season. It can also help break up the year and provide a mid-year morale boost, keeping your team engaged and focused on company goals.

3. Work Anniversary or Milestone Dates

Another excellent time to pay out bonuses to employees is on their work anniversary or when they hit significant milestones. This approach personalizes the bonus experience and shows employees you recognize and value their contributions. Celebrating work anniversaries with a bonus can help foster loyalty and reduce turnover, as employees feel seen and appreciated for their long-term commitment.

Milestone bonuses can also be tied to specific achievements, such as completing a major project, earning a certification, or reaching a sales target. This type of targeted reward can be incredibly motivating, as it directly connects the bonus to the employee’s efforts and accomplishments. According to Gallup, personalized recognition, including milestone bonuses, is one of the most effective ways to boost employee engagement and satisfaction.

For businesses, spreading out bonus payments throughout the year can help with cash flow management and ensure timely and relevant recognition. It also creates multiple opportunities to celebrate success, keeping morale high and reinforcing a positive workplace culture.

Timing Is Everything: Make Your Bonus Program Work for You

Choosing the best time to pay out bonuses to employees isn’t just about tradition or convenience—it’s about maximizing the impact of your rewards. Whether you opt for year-end, fiscal year-end, or personalized milestone bonuses, the key is to align your bonus program with your company’s goals and your employees’ needs. By being intentional about timing, you can turn your bonus program into a powerful tool for motivation, retention, and business growth.

Remember, the best time to pay out bonuses to employees is the time that makes the most sense for your business and your team. Consider your company’s financial cycle, your industry norms, and what will be most meaningful to your employees. With a little planning, you can create a bonus program that delivers real results for everyone.

What about you? When do you think is the best time to pay out bonuses to employees? Share your thoughts and experiences in the comments below!

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Travis Campbell
Travis Campbell

Travis Campbell is a digital marketer/developer with over 10 years of experience and a writer for over 6 years. He holds a degree in E-commerce and likes to share life advice he’s learned over the years. Travis loves spending time on the golf course or at the gym when he’s not working.

Filed Under: Business Tagged With: business management, compensation, employee bonuses, employee engagement, employee retention, HR, payroll, Small business, workplace culture

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